This is a case study—but names have been changed to protect the innocent.

Let's call her Maya.

Meet Maya. Smart. Ambitious. Running a business that was consistently pulling in $80K+ a year. On paper, she was doing everything right. But behind the scenes?

She was barely keeping up.

Her inbox was a mess. Client work had her in a chokehold. Social media? Forget about it. She was working nonstop but not actually growing—like she was sprinting in place.

Maya thought she had it all figured out… until reality hit.

So she did what most overwhelmed entrepreneurs do—she hired a virtual assistant.

Wanna know how me and Maya worked together to turn her business around in a little under 90 days? Keep reading.

Mistake #1: Hiring a VA Didn’t Fix the Problem—It Made It Worse

At first, it felt like the solution. Her VA handled emails, scheduled content, and took over the tasks she had been putting off. But within weeks, it became clear: nothing had changed.

She was still working the same long hours, still managing every little decision, and now, she had the added stress of explaining what needed to be done instead of just doing it herself.

Why am I STILL working this much?!

By the end of the month, her workload was no lighter, and her revenue hadn’t moved. That’s when it hit her: hiring help doesn’t fix a broken business model.

Maya didn’t need more hands. She needed a better way to scale—one that didn’t require her managing every moving part.

If this sounds like you, it’s time to fix your systems before making another hire. Let’s map it out in a Complimentary Business Assessment Call: Book Your Free Call Here

Mistake #2: Hiring Before Fixing the Foundation

Most founders assume that bringing on help means less work and more growth. But the truth? Hiring too soon just makes inefficiencies more expensive.

Maya had been spending over 10 hours a week on admin work before she hired a VA. After hiring? Still 10 hours.

The only difference? Now, she was spending that time checking over someone else’s work instead of doing it herself.

Before bringing on anyone, she needed to cut everything that wasn’t producing revenue.

She took a step back and streamlined what actually mattered:

• Automating sales follow-ups

• Restructuring client onboarding

• Setting up payment systems that ran themselves

Actually, before hiring, let’s clean some things up first.

Once she made those changes, she freed up 15 hours a week—without hiring a single person.

And then she realized: Scaling isn’t about adding —it's about multiplying!

Mistake #3: Hiring Support Staff Instead of Revenue-Generators

Even after cutting the busywork, Maya still felt like she needed more support.

But this time, instead of hiring just to “lighten the load,” she took a different approach: she made sure every role was directly tied to revenue.

Not all hires are investments.

Before, she had been looking for someone to “help” with operations. But help doesn’t pay for itself. She needed partners who made money when she made money.

Instead of a VA, she brought in a commission-based sales rep who was only compensated when deals closed.

Instead of a social media assistant, she worked out a revenue-sharing deal with an influencer who got paid per conversion.

Within three months, her revenue doubled. No extra payroll. No extra management stress.

Most founders assume hiring is just part of growth. But hiring should never cost you—it should make you more money.

Want to attract the right kind of hires? Let’s build a smarter strategy for your business: Book a Free Scaling Strategy Call

Mistake #4: Blaming "the business"...but maybe it's you...

At one point, Maya realized her biggest problem wasn’t the workload—it was her leadership.

She was still thinking like a freelancer instead of a CEO.

Instead of focusing on client work and daily operations, she started:

• Becoming a stronger decision-maker

• Setting revenue goals and sticking to them

• Investing in leadership skills

• Spending 50% of her time on growth instead of micromanaging

  
  

When she made that shift, her company finally started running like a business instead of a one-woman show.

Sounds familiar? Let's talk about it

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You’re booked, busy, and beyond tired of carrying this business alone. You know it’s time to hire, but finding the right people? That’s the part nobody prepared you for. You don’t just want bodies to fill roles—you want a team that gets it. People who move with you, not just for you.

Hey Hey

I'm Sygie

That’s where I come in. I help solo entrepreneurs and micro teams build strong, aligned teams so the business flows without you running every play. Nearly 100 founders in, and the proof is in the results. Ready to hire with confidence? Let’s make it happen.

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Where are you in your hiring process?

• I need help, but no time to figure out hiring.
• I’ve hired before... and it was a disaster.
• Ready to hire, but can’t risk the wrong fit.
• I have a team, but I’m still too hands-on.